Center for Financial Aid Policy in Community Colleges
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Want to know more about the Center for Financial Aid Policy in Community Colleges? Contact Donna Smith at (800) 252-9743, ext. 6780, or send an email to CommunityCollegesCenter@
tgslc.org.
Charter
The charter outlines the structure and operating rules for the Advisory Committee to the Center for Financial Aid Policy and Practice in Community Colleges.
Article I — Name
The Center for Financial Aid Policy and Practice in Community Colleges shall herein be referred to as "The Center". The name of the advisory body is "The Advisory Committee to the Center for Financial Aid Policy and Practice in Community Colleges," herein referred to as "The Committee".
Article II — Purpose
Mission
The mission of the Center is to inform community colleges of policy and practices with an emphasis on student financial aid. The Center will research and recommend best practices, professional development, training, information, strategies, and policies which would assist community college practitioners and stakeholders to maximize effective student service, enrollment, retention, default prevention, and graduation rates.
Article Ill — Membership
The Committee size and representation
The Committee will consist of eleven (11) voting members. The voting membership will be made up of community college financial aid practitioners representing all six regions of Texas community colleges and three national community college positions. The membership will also include one representative from the Texas Higher Education Coordinating Board (THECB) and one representative from the Texas Association of Community Colleges (TACC) to serve as non-voting members.
Roles and Responsibilities
Committee members are obliged to attend all Committee meetings and participate in all meeting deliberations, events, and ad hoc assignments as necessary. Members may be excused from attending up to two meetings within the term of membership. Members must notify TG in advance if they are unable to attend a meeting.
Selection process and requirements
Appointments for the eleven (11) members will be made by TG after considering recommendations from members of the Committee and industry organizations. The following criteria will be considered in the selection process: experience level, decision-making authority, knowledge of student aid operations, policy, and research.
Terms of Office
Committee members will serve three-year terms. Members may be re-appointed to the Committee for an unlimited number of terms.
Vacancies
If a Committee member ceases to hold a position where they were employed when membership was recommended or changes positions with such employer, the member shall notify TG of the change in employment status. TG will determine at its discretion whether the member may continue to serve on the Committee.
In the event that a Committee member does not participate in Committee meetings and activities as outlined in this document, TG may at its option terminate such member's Committee membership. If a Committee member chooses to terminate their membership before the end of the term, the member must inform TG of the decision and the effective date of the resignation. TG will, at its option, appoint a new Committee member to fill the unexpired term or leave the position vacant.
Expenses
Committee nominees, as a prerequisite to membership acceptance, are required to review and evaluate with their administration requirements and agreements their institution may be subject to, including voluntary codes of conduct or ethical policies. If the nominee will need travel reimbursement as a condition of Committee participation, the nominee must provide written authorization to TG in the form of the TG School-Employed Advisory Committee Member Acknowledgment (Exhibit A). Upon receipt of the signed Acknowledgment, TG is able to reimburse Committee members in accordance with TG's Travel Policy, for expenses incurred related to Committee meetings or related business.
Article IV — Meetings
Schedule of General Business
The Committee will hold meetings at least quarterly, either in person or via webinar/teleconference. TG will notify members of meetings in advance and will specify the time and place of the meetings in the notice. The Committee's business year will begin October 1 and terminate September 30 of each calendar year.
Quorum
Attendance by 51 percent of the voting membership shall constitute a quorum.
Voting
A voting member is entitled to one vote.
Article V — Officers
Positions
The Committee will be led by a Chairperson who will serve for 1 year and a Chair-elect who will preside in the absence of the Chair.
Election
The Chair-elect of The Committee shall be elected by majority vote to a term of one year at the beginning of the Committee's business year and will automatically serve as Chair the following year. The elected Officer may serve subsequent terms.
Responsibilities
The Chair shall preside at all of the Committee meetings.
Vacancies The vacancy of the elected Chair shall be filled promptly by the Chair-elect. The Committee will elect a new Chair-elect to fulfill any unexpired term.
Article VI — Committee Management
TG's Director for the Center will be responsible for conducting all business affairs of The Committee including: scheduling meetings, setting meeting agendas, recommending appointments to the Committee to TG, and managing the charter for the Committee.
Article VII — Compensation
Members of the Committee will serve without compensation.
Article VIII — Effective Dates of Charter
This charter is effective October 1, 2010 and is in effect indefinitely. This charter may be amended from time to time or terminated by the President and CEO of Texas Guaranteed Student Loan Corporation.
Article IX — Political Activity
The Committee will not engage in political activities.
