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National School Committee

Charter

This document outlines the structure and operating rules of the TG National School Committee.

Name
The name of the committee will be the TG National School Committee, herein referred to as the "Committee."

Effective Dates
This charter is effective June 1, 2002 and is in effect indefinitely. This charter may be amended from time to time or terminated upon the order of the President and CEO of TG.

Mission
The Committee will be a forum for structured dialogue and information sharing between TG and representative school customers in TG's national service area, including Texas. Committee meetings and related activities will foster relationship-building and mutual awareness among member schools and TG team members.

Membership

Committee size and representation
The Committee will consist of seven school financial aid officers.

Membership will consist of:

  • Six representatives from TG's national service area outside the state of Texas.
  • The Chairperson of the TG School Advisory Committee from a school within the state of Texas, or his/her designee from among the members of the standing School Advisory Committee.

Members must have decision-making authority over FFELP strategy and operations within their school. They should be directors, associate/assistant directors, or loan coordinators with decision-making authority over loan policy and operations.

Membership term
Committee members will serve for two-year terms, except that the Chairperson of the TG School Advisory Committee will serve as long as his/her appointment as Chairperson remains in effect.

Members may be re-appointed to the committee for an unlimited number of terms.

Membership selection
The Chairperson (of the TG School Advisory Committee or his/her designee) will serve ex officio.

National school members will be appointed by TG's President and CEO from among TG national customers who are current and active customers of TG and who can represent both the insights and requirements of similar schools of their size, type, and geographical location.

Member responsibilities
Committee members are obliged to attend all committee meetings and participate in all committee deliberations, events, and ad hoc assignments as necessary.

Members may be excused from attending up to two meetings within the two-year term of membership. Members must notify TG in advance if they are unable to attend a meeting.

Vacated membership
If a Committee member leaves his/her current job at the school where employed when Committee membership was confirmed, that member shall notify TG of the change in employment status. TG will determine at its discretion whether the member may continue to serve on the Committee or whether the change in employment will result in a termination of membership. Among other factors, TG will consider whether the member, upon change in employment, represents TG's national customers to the extent necessary for the Committee's purpose.

In the event that a committee member does not participate in Committee meetings and activities per the member responsibilities outlined above, TG may at its option terminate that member's membership and, at its option, replace the member. If a committee member chooses to vacate his/her membership on the Committee before the end of the two-year term, the member must inform TG of his/her decision and the effective date of resignation. TG will, at its option, appoint a new Committee member to fill the unexpired term, or in the case where such action is impractical, TG may choose to leave the membership vacant until the next full term of new memberships begins.

Voting Privileges
The Committee will not be expected to reach any decisions that require a formal vote. However, in the event that informal consensus is desired, then all committee members may participate as desired.

Meetings
Two meetings will be held each year in Austin, Texas. TG will notify members of meetings in advance. TG will conduct an orientation meeting at the beginning of each new term of membership. The orientation may be a separate meeting or held in conjunction with a regular semi-annual meeting.

If less than five members confirm that they will attend a meeting, TG will reschedule the meeting to accommodate at least five members.

In the event that less than five members are present at a meeting, the meeting will proceed as scheduled unless the members present and TG mutually agree to postpone or cancel the meeting.

Summary notes of all meetings will be prepared and distributed.

Expenses
TG will directly pay or reimburse members for all reasonable and necessary out of pocket expenses related to committee assignments such as travel to committee meetings and events and related committee work.

Travel reimbursement will be in accordance with the limits of the TG travel reimbursement policy, which will be provided to Committee members at the beginning of their term and reviewed during Committee orientation.

Compensation
Committee members will serve without compensation.

Committee Management
TG's Relationship Management and Consulting subprocess will be responsible for overall management of committee affairs including:

  • Scheduling meetings
    • Setting meeting agendas
    • Recommending appointments to the Committee
    • Management of the committee charter

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